Privacy policy

Update: September 12, 2024

AETIOS Productions Inc. and its subsidiaries ("AETIOS", "we", "our") commits to taking necessary measures to respect the principles and requirements regarding privacy and personal information protection under applicable legislation. This policy (the "Policy") applies to services offered by AETIOS under the domain https://aetiosproductions.com and associated subdomains (the "Site"), as well as any other service or activity offered by AETIOS where the terms refer to this policy.

Your privacy is our main concern. Our goal is to ensure the confidentiality and security of personal information you provide us and to protect this information in accordance with applicable privacy laws. This Policy explains our privacy and security practices. In this Policy, personal information refers to information that can identify an individual, directly or indirectly.

By continuing to browse our Site, you accept and consent to the practices described in the Policy. If you do not agree with it, we ask you not to use our Site.

Personal information collected and purposes

As part of our activities, we may collect personal information from you. We only collect personal information that is necessary to provide you with our various services. To the extent possible, we indicate both mandatory and optional fields. We collect personal information about you:

when you contact us (by email, telephone, mail, through our social networks, through our contact form, or in person), we may collect your name, email address, address, and telephone number. This information allows us to provide the information or services requested and communicate with you regarding your contact request;
when you participate in a contest or register for a promotional activity, we will collect the information necessary for your participation in the contest or activity, including your name, email address, telephone number, as well as any material that may be transmitted as part of the contest or activity (e.g., text, video, or photograph).
when you send us your application by email for a position on one of our productions, we will collect your name, email address, and any other information you provide, including your professional background. We use this information to evaluate and respond to your application; and
when you visit our Site, we automatically collect information about you through cookies. Cookies are information sent to your computer or any other similar device you use to access the internet, such as a smartphone, tablet, or other mobile device, when you visit a website, which store and sometimes track information about your use of the site. For more information, please see the Cookies and IP addresses section below.

Generally, personal information about you will be collected directly from you. However, we may collect personal information from third parties, to the extent permitted by law.

We may also collect personal information to comply with applicable legal and regulatory requirements, or for other purposes permitted by law. We do not collect personal information for other purposes unless we obtain consent from the person concerned.

How is your personal information used or disclosed?

We only use or disclose personal information to the extent reasonably necessary to achieve the purposes listed above. In some cases, we may share personal information with third-party service providers performing functions on our behalf, including providers of IT services, data hosting, or analysis or marketing services, accommodation booking services as part of contests.

We may also disclose your information in the context of a business transaction, in connection with financing, securitization, insurance, sale, assignment, or any other proposed or effective disposition of all or part of AETIOS, or its business or assets, for the purposes of evaluating and/or executing the proposed transaction. Assignees or successors of AETIOS, or its business or assets, may use and disclose your personal information for purposes similar to those described in this Policy.

Finally, your information may be disclosed if necessary to satisfy legal, regulatory, or other insurance, verification, and security requirements, and otherwise with your consent, or as permitted or required by law (including as required by Canadian and foreign laws applicable to us or our service providers). We do not sell, rent, or exchange your personal information to third parties. Your personal information is only disclosed without your consent to the extent permitted or required by law.

Security and retention of your personal information

We will maintain the confidentiality of your information, and it will only be used in accordance with this Policy or applicable laws. Our internal practices help protect your privacy by limiting access to and use of personal information only to AETIOS employees whose functions require it. We have also implemented reasonable security measures to protect against theft, loss, misuse, or modification of your personal information. The protection of personal information is particularly important to us, and we are prepared to take appropriate and timely measures in case of an incident involving them, in accordance with applicable privacy laws.

We retain personal information as long as necessary to achieve the purposes for which it was collected, subject to any longer retention period required by applicable law or for legitimate legal or business purposes to the extent permitted by law. When your personal information is no longer necessary, we destroy or anonymize your personal information for future use, in accordance with applicable laws.

Hosting and transfers of personal information

We will store personal information on our internal servers or with service providers. Personal information collected about you may be stored and/or processed outside of Quebec. Our service providers may store and process personal information outside of Quebec or Canada. When information is stored or processed outside your jurisdiction, it may be subject to the laws of the judicial authorities of these other jurisdictions and be accessible by them. We ensure that our service providers comply with all applicable personal information protection laws and implement contractual clauses imposing obligations on them. For more information about our overseas data processing, please contact our privacy officer (whose contact details are provided below).

Third-party websites

Our website may contain links to other third-party websites that may collect personal information. This policy does not include the privacy practices of these third parties (or lack thereof). We cannot and do not assume responsibility for the policies, practices, and actions of these third parties.

What are your rights regarding your personal information?

You have the right to know, consult, and obtain a copy of your personal information collected by us, as well as the right to correct it, under the conditions provided by law. To access or correct your personal information, we invite you to contact our personal information protection officer using the contact information provided below.

In some cases, applicable laws may require us to refuse to give you access to some or all of the personal information we hold about you, or that we may have destroyed, erased, or anonymized in accordance with our legal record-keeping obligations and best practices in personal information protection. If we are unable to give you access to your personal information, we will inform you of the reasons, subject to any legal or regulatory restriction.

You may also refuse or withdraw your consent to the collection, use, and disclosure of your personal information, or request the deletion of personal information we hold about you, at any time with reasonable notice, subject to any legal or contractual requirement. However, if consent is refused or withdrawn, we may not be able to provide certain services or fulfill certain of our other obligations to you, as the case may be. We will explain the consequences of deleting your information or withdrawing your consent once your request is received to help you in your decision.

Effective date and modification

This Policy, as occasionally amended, was adopted by AETIOS on the last update date indicated above. We reserve the right to modify this policy at any time, in which case we will make reasonable efforts to inform you, including by posting the revised Policy on our Site. By continuing to provide personal information or use our site after any modification of this Policy, you accept these modifications.

If you have any questions or concerns about this Policy, or if you wish to file a complaint, please contact our personal information protection officer by email at vieprivee@aetios.ca.